74-344 - Managing Programs and Projects with Project Server 2013
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You are a project manager in an organization that uses Project Server 2013. All project managers have permission to edit all projects. You edit a project in Project Web App (PWA), make changes, publish the project, and close your browser. A project manager calls you to report they are unable to open your project for edit in PWA. You need to resolve this issue. What should you do?
Open the Project Center in PWA and use the Check in My Projects button.
You are a resource manager for an organization that uses Project Server 2013 in Project Server Permission Mode with default security settings. One of the resources you manage is unexpectedly out of the office, and timesheets are due today. The resource has told you their current work and what should be on their timesheet. You do not have access to the resource’s corporate user ID and password. You need to meet the submission deadline by updating their timesheet so that the system recognizes you as your resource. What should you do?
B. Delegate yourself as the resource and update their timesheet as them.
A company deploys Project Server 2013 to perform a Portfolio Analysis, which they will use to select the projects they will execute in the next fiscal period. The company establishes the criteria to evaluate the portfolio components, and all business cases must be evaluated under these parameters. When configuring Project Server 2013, the Project Management Office (PMO) finds that the established criteria contain both qualitative and quantitative elements, such as corporate reputation and internal rate of return (IRR). You need to provide a system calculated approach to rank your strategic initiatives against each other. Which two actions should you perform? (Each correct answer presents part of the solution. Choose two.)
Create a Business Driver library that captures the criteria in quantifiable impact statements that are specific and measurable.
Perform a pairwise analysis on the driver set to identify relative priorities.
You work for a multinational corporation which uses Project Server 2013 to plan and control the projects in different business units. Each business unit has its own portfolio of projects but can participate in strategic projects. The Project Management Office (PMO) configures as many Enterprise Project Types as necessary to create new products, launch marketing campaigns, and deploy new lines of business tools to comply with the governance processes. A business unit creates a new proposal, and your team waits for the new proposal approval, which will provide the information necessary to begin this proposal. In the Project Center, the stakeholders are able to view the phases and stages of each proposal, and your proposal has not moved since the last time you saved it in Project Web App (PWA). The sponsor waits for the notification to review and authorize the next stage of the project.You need to ensure the project moves through its lifecycle. What should you do first?
A.Access the Project Details pages, verify that the sections are completed, and click Submit.
You work for an organization that uses Project Server 2013. Single-entry mode is disabled. Team members enter updates in Project Web App (PWA) through the Tasks page. You need to select a tracking method that enables the following scenario: ·During week one, a team member enters a total of 20 hours of actual work. ·During week two, the team member modifies the total to 30 hours of actual work. ·Following a save, the work value remains the same, and the remaining work value decreases. ·Additionally, the percent of work complete increases. Which tracking method should you use?
Actual work done and work remaining
Your organization is a multinational corporation that uses Project Online to plan and control the projects in different business units. Each business unit has its own portfolio of projects but can participate in strategic projects. The Research and Development (R&D) department has been struggling to gather and materialize the new ideas. The Project Management Office (PMO) has the necessary templates and Enterprise Project Types (EPTs) to start a formal process for any new product and to adhere to the general guidelines. However, the R&D group does not want to register all of their ideas since many are related to improvements and few of them could be materialized into projects. You need to generate a solution that allows R&D to gather their ideas and facilitate the materialization into Enterprise Projects. What should you do?
Within the same site collection of Project Web App (PWA), create a custom list for ideation and match list columns with Project custom fields when using the Create Projects command in the SharePoint Item List.
Your organization has implemented Project Server 2013 to plan and control enterprise projects. Your organization plans to perform a Portfolio Analysis for the first time on the Selection of Projects to be done the next year. Business drivers, as well as a pair wise comparison of those business drivers to set the business priorities, is the chosen method. Your organization has provided you with a total of 35 business drivers, 30 of which are related in some way. You need to return with a valid set of drivers and prioritization to perform the analysis. What should you do?
Reduce the number of drivers to fewer than 12 and perform the prioritization with the key stakeholders.
Your work in a multinational corporation which uses Project Server 2013 to plan and control projects in different business units. Each business unit has its own portfolio of projects but can participate in strategic projects. The Project Management Office (PMO) has configured Enterprise Project Types (EPTs) to create new products, launch marketing campaigns, and deploy new lines of business tools to comply with the governance processes. One of your roles is to identify new products. A local team in Singapore produces an effective idea for a new product. You need to create a business case for the next portfolio analysis. You need to gather general information about the new product by efficiently collaborating with the local team. What should you do?
Start a Project with the New Product EPT, which will trigger a workflow and allow you to display and collect descriptive data and exchange information in the Project site.
Your organization uses Project Online for project portfolio selection. The business drivers and priorities are set, as are the main constraints to identify the efficient frontier. The company has been collecting business cases for new proposals in which many projects may solve the same business need. For example, the selection for a Customer Relationship Management system has six different proposals, whereas only one is necessary to fulfill the business need. You need to guarantee that the analysis will produce the most viable proposal in terms of cost and resources and that no repetitive efforts exist in the portfolio selection. What should you do?
Create a mutual exclusion dependency among all these projects.
You are a project manager who has standard permissions, and your organization uses Project Server 2013. Some of your resources consistently update their assignments correctly.You want to accept their future updates without review. You need to begin accepting their updates without review by using the least amount of effort possible. What should you do?
D.Set up a rule in the Approval Center to automatically accept all updates, specifying the resources by name, for all projects.
You are a project manager for an organization that uses Project Server 2013. You have the appropriate permissions to set all baselines. Your project experiences a scope change, which requires you to add tasks to the end of the schedule. You need to retain historical information for both completed and in-progress tasks but create a baseline that includes the newly-selected tasks. You check out your schedule in Project Web App (PWA) for editing and select the newly-added tasks. What should you do next?
Use an unused baseline to set a new baseline.
You are the administrator of a Project Server 2013 environment. You set up an enterprise custom resource field to define skill sets for resources. When trying to replace your generic resources, the matching function does not work. You need to reconfigure Project Server 2013 toenable the skills match function. What should you do?
Define a supporting skills table and associate it to the enterprise resource custom field. When adding the table, ensure that you are using this field for matching generic resources.
You are a program manager in an organization that uses Project Server 2013.The allow master projects to be saved and published function is not enabled. Your program contains seven active projects managed in Project Online. You need a way to review the tasks flagged as milestones in all seven active projects at one time. You open Project Center in Project Web App (PWA). What should you do next?
Select all seven projects, open in a temporary master project, expand all tasks, and filter for milestone tasks.
Your organization uses Project Server 2013. Your environment’s default task mode is auto scheduled. Your environment allows manually scheduled tasks to be displayed in Project Web App (PWA). You create a detailed enterprise project with resources assigned to auto scheduled tasks. Your project has three phases, but only the first two phases have been approved to begin work. You need to ensure resources cannot provide status on phase three assignments. What should you do?
Change the Publish field for the tasks in phase three to No.
Your organization is performing a Portfolio Analysis in Project Server 2013. You want to create a consolidated Portfolio Analysis optimization based on Cost and Resource data, which will be part of the project information in Project Server 2013. You plan to provide different simulations to your organization by using those parameters and returning the best prioritization. This organization has two different unit directors, who have the final decision on the consolidated Portfolio Analysis results. You need to provide the ability for your unit directors to modify the final portfolio selection. Which element should you use?
Field Force In/Out
You are a program manager for an organization that uses Project Server 2013. You are responsible for implementing a data warehouse that compiles relational data from many business areas. Your project managers need to be able to manage the implementation for a business area as separate projects, while still recognizing the dependencies at a program level. You need to maintain ownership and authority of key program dates at the program level. What should you do?
Have the project managers create, save, and publish sub-projects for each area. Then insert them into a program-level project, define dependencies, and save and publish the program-level project to the server.
You are a team member for an organization that assigns your tasks on schedules. Single-entry mode is not enabled.At the end of the week, you submit your timesheet in Project Server 2013. Default security settings are enabled. However, a task assigned to you should have been assigned to a co-worker who does the same type of work and who has other tasks on the schedule.The project manager who assigns the tasks is unavailable.You need re-assign this task to your co-worker. What should you do?
As a team member, re-assign the task in the Tasks screen in Project Web App (PWA).
You are a project manager for an organization that uses Project Server 2013.One enterprise project has grown in complexity and size; the project manager creates sub-sites to organize the work by team. All the teams are comfortable working with a familiar tool, such as the Microsoft SharePoint site. However, management cannot view all of the work being performed in the portfolio, and they need to permanently make decisions about the best use of the resources. You need to bring all of this work into visibility in the least amount of time and without affecting current resource processes. What are two possible ways to achieve this goal? (Each correct answer presents a complete solution.Choose two.)
Use the Get Started with Project Web App to add the existing SharePoint sites to Project Web App (PWA).
Add the SharePoint Sites to Project Web App from the Project Center.
You are a program manager for a company that uses Project Server 2013 and Project Professional 2013. You manage the implementation of a data warehouse. You have set up your program master project with subprojects for each implementation area. You need to make edits to the dependencies between projects. What are two possible ways to achieve this goal? (Each correct answer presents a complete solution. Choose two.)
Open the program-level project from Project Web App (PWA) by using Project Professional 2013. Highlight the tasks you wish to link for a dependency with the control key. Then click the link button on the tool bar.
Open each of the required subprojects from the Project Web App (PWA) by using Project Professional 2013 and create the link in the predecessor's/successor's column to the other projects using the <>\Project Name\Task ID.
You are a program manager in the Project Management Office (PMO) of an organization that uses Project Server 2013. Project Server Permission Mode is enabled. You create a new project enterprise custom field and a Project Center view.Project managers report that they cannot see the new view in the Views dropdown box in Project Center. However, they can see other views.You need to enable the project managers to see the new view. What should you do?
Add the view to a Category to which the Project Managers belong.
You are a project manager for an organization that uses Project Server 2013. You have many projects that you schedule and manage. Your organization hires an individual that will be a resource on one of your schedules. You need to use Project Web App (PWA) to add the resource to your schedule as a Team Member so that you can assign them tasks. What should you do?
Edit the Project schedule and add the new resource in Build Team.
You are a manager for a project your team has been working on for many weeks. Your project is created as a Microsoft SharePoint task list project and is available in Project Center. You have established the work breakdown structure (WBS), predecessors, assignments, and all of the functionalities you can get from a SharePoint task list. However, the project has grown in detail, and managing 200 activities has become difficult in Project Web App (PWA). You need to ensure resources continue to report their progress in the same way. What are two possible ways to achieve this goal? (Each correct answer presents a complete solution. Choose two.)
Edit the project in Project Professional 2013 from the Project Center by clicking the icon of the SharePoint task list project in the Indicators column.
Edit the project in Project Professional 2013 by synching the SharePoint task list so you can take advantage of the extended features.